Child Care Subsidy -> Government Service Personnel -> Adding personnel - Beta

Note: This section is currently in Beta, and is currently limited to a select group of beta testers.

Child Care Subsidy → Government Service Personnel; Personnel can now be added via the ‘New’ Section

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Once you click ‘New’ you have a choice between ‘Day to Day Operations’ and ‘Service Contact’

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Difference between ‘Service Contact’ and ‘Day to Day Operations’

Service Contact:

Persons with Management or Control of the Provider:


Who are they?


• Any person who has, or will have, management or control of the Provider.

• Anyone who participates directly or indirectly in the decision making or management of the Provider (the legal entity) that operates the child care service/s.

• Examples of Persons with Management or Control of the Provider are all partners in a partnership, all directors of a company or organisation board, all members of an executive committee. What is their authority for CCS?

• Communicate with the department about any aspect of their approved service’s operation and family payments.

• Submit an application for CCS provider or service approval to the department.

• Notify the department of all Changes of Circumstance for all their approved services.

• Change Bank Account Details.

• Add or remove Provider Management or Control Personnel, Persons Responsible for the Day-to-Day Operation of the Service and Service Contacts.

• Authorise enrolment and attendance data submissions. Required evidence for fit and proper checks For each individual who is a Person with Management or Control of the Provider, the provider must be able to produce the following evidence of fit and proper checks:

• A copy of the results of a bankruptcy search conducted through the Australian Financial Security Authority website.

• A copy of the results of an Australian National Police Criminal History Check obtained from the relevant state or territory police service or an agency accredited by the Australian Criminal Intelligence Commission.

• A current and historical personal name extract obtained through the Australian Securities and Investments Commission website.

• Evidence that the person does not appear on the banned and disqualified register held by the Australian Securities and Investments Commission (in the form of a computer printout of the results of the search).

• Where the provider is a Family Day Care or In-Home Care provider, a declaration of any existing conflict of interest circumstances regarding the Person with Management or Control and their interest in a Registered Training Organisation or other child care related enterprise.

• Details of the working with children cards required to be held under state or territory regulation. Can the role of Person with Management or Control or the Provider be delegated to others? Yes, but this does not exclude the members of the governing body as Persons with Management or Control of the Provider. Many organisations have governance rules, constitutions and even acts of parliament, providing for delegation mechanisms where management and financial authority can be delegated to particular individuals. For example, a committee might delegate management authority in respect of a child care service to an administrative employee. Where the delegated officer routinely makes high level decisions without requiring approval ‘higher up’, they fall within the definition of Management or Control and must also be identified to the department. An example of this might be an individual in the role of Regional Manager for a large provider with a company entity. The directors of the company are taken to be Persons with Management or Control of the Provider as they make decisions about the legal entity. However, the Regional Manager, who makes executive decisions of behalf of the provider would also be considered to be a Person with Management or Control of the Provider in this scenario. Similarly, a local council may have a General Manager in charge of the ‘Community Services’ branch of a local council. This individual would be taken to be a Person with Management or Control of the Provider on the basis that they can make decisions about the child care service without approval from a higher authority. However, it is likely that some of the authorities held by the General Manager would be delegated to other officers within the council. For example, while the General Manager has overall responsibility for the child care service, decisions about major expenditure or entering into funding agreements might also be able to be made by officers in subordinate roles within the council to whom the authority has been delegated. Where this is the case, the delegated officers are also taken to be Persons with Management or Control of the Provider.

Day-to-Day Operations:

Persons Responsible for the Day-to-Day Operation of a Service:


Who are they?


• Each person who is, or will be, responsible for the day-to-day operation of the service and this includes persons from external management agencies.
• Examples of a Persons Responsible for the Day-to-Day Operation of a Service are a Service Director, Manager or Authorised Supervisor. What is their authority for CCS?
• Communicate with the department about any aspect of the approved service’s operation and family payments.
• Notify the department of Changes of Circumstance, excluding change of ownership, at the service/s for which they have day-to-day responsibility.
• Add or remove Persons Responsible for the Day-to-Day Operationof a Service and Service Contacts (but only at the service/s for which they have day-to-day responsibility).
• Authorise enrolment and attendance data submission (but only at the service/s for which they have day-to-day responsibility. Required evidence for fit and proper checks For each individual who is a Person Responsible for the Day-to-Day Operation of a Service, the provider must be able to produce the following evidence of fit and proper checks:
• A copy of the results of an Australian National Police Criminal History Check obtained from the relevant state or territory police service or an agency accredited by the Australian Criminal Intelligence Commission.
• Details of the working with children cards required to be held under state or territory regulation.

 

Fill out the prerequisite details:

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Add the Working with Children's Check and Supporting Documentation. Note that any prerequisite fields

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