Playground App: Head Counts

The head count feature allows you to quickly and easily count children who are present at a particular time.

This feature is handy for capturing class numbers, especially when keeping up with busy children throughout the day. The head count feature provides quick access to a child's current attendance status as well as important Parent, Guardian & Emergency Contact details.

Head counts are completed in the Playground app and reports on head counts are found in Playground web.

 

Conducting a Head Count

You can access the head count feature in 2 places; from the dashboard, as pictured below, or through the Attendance tab after you have signed into a room.

 

From the dashboard, tap the "Head Count" tile.
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  1. Tap a child's name to view more information about the child, including Parents, Guardian & Emergency Contacts.

  2. Click on the Rooms filter on the left to filter children by room.

  3. Click "New Head Count" to begin a head count
  4. Complete your Educator sign in

  5. Toggle each child as they are counted

    • If the child you count is not signed in you will be prompted to sign in the child in order to count them.

  6. Click "Submit" once you have completed the head count. Your head count report is now ready to access in Playground Web. 

Offline Mode

Head Count will allow you to complete a head count while offline with the following caveats:

  1. Child attendance status is unavailable

  2. You will be unable to submit the head count until you are back online.

Handy Hints

If you switch rooms during a head count you will be asked if you want to keep doing your current head count or start a new one.

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You can kick off a head count from the Attendance Screen. Just click on the room you need and click on the head count button:

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Playground Web: Head Count Reports

The Reports page shows a summary of any Head Counts from the Playground App. To access the Head Count reports:

  1. Log in to Playground Web (playground.myxplor.com)

  2. Click Reports

  3. Select Head Count

  4. Choose a date range you'd like to generate the report for

  5. Download Report.

You can alternatively download a collated report for the entirety of your chosen dates by selecting dates then clicking the “Download All” button.

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The table & report shows:

  • Date of Head Count;

  • Time of Head Count;

  • Educator name that created the Head Count;

  • Rooms the Head Count included;

  • Child Name (in report only)

  • Counted Status (in report only)