Playground App: Head Counts

The Head Count feature in Playground App allows you to quickly and easily count children who are present at a particular time, view their emergency contact details and generate reporting on this information through Playground Web.

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Check out our guides below on the different ways you can conduct these compliance checks in Playground App:

Head Counts By Room

To start a head count for a room, start in the attendance tab after tapping the room on the Playground App Dashboard.

  1. In the attendance tab, tap 'Head Count' in the top right corner
  2. Tap a child's name to view more information about the child, including Parents, Guardian & Emergency Contacts.

  3. Click on the Rooms filter on the left to filter children by room.

  4. Click "New Head Count" to begin a head count
  5. Toggle each child as they are counted

    • If the child you count is not signed in you will be prompted to sign in the child in order to count them.

  6. Click "Submit" once you have completed the head count. Your head count report is now ready to access in Playground Web. 

Playground_Headcount_by_Room.gif

 

Centre Head Count

To start a head count for your whole centre, start on the Playground App Dashboard.

  1. Tap 'Head Count' from the right hand side list
  2. Sign in with your Educator Credentials
  3. Tap a child's name to view more information about the child, including Parents, Guardian & Emergency Contacts.

  4. Click on the Rooms filter on the left to filter children by room.

  5. Click "New Head Count" to begin a head count
  6. Toggle each child as they are counted

    • If the child you count is not signed in you will be prompted to sign in the child in order to count them.

  7. Click "Submit" once you have completed the head count. Your head count report is now ready to access in Playground Web. 

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Offline Head Counts

Head Count will allow you to complete a head count while offline with the following considerations:

  1. Child attendance status is unavailable

  2. You will be unable to submit the head count until you are back online.

Accessing Head Count Reports

You can view and print Head Count records created in Playground App, on Playground Web. 

  1. Log in to Playground Web 

  2. Click Reports on the left hand side menu

  3. Select the Head Counts tab

The table allows you to filter by date and shows the following data:

  • Date 
  • Time of 
  • Educator 
  • Room

Playground_Head_Count_Reports.gifYou can also download and print your report from this page by selecting the 'Download' button on the right hand column. This will save the report as a CSV file on your desktop, with the option to open this file and print if needed. 

Sample Head Count Report.csv

Please Note: 

If your centre does not have access to Playground Web and would like a digital copy of a specific report, please get in contact with Xplor Support using support@myxplor.com with "Head Count Report Request" as the subject line and the details of the report you wish to access.