Playground App: Recording Attendances + Absences

Playground App has multiple options to sign children in, out and mark them as absent, as well as notify families of changes to attendance within their Home App. Educators can also make notes on these events as well as check in with Office to view these changes and updates.

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Check out your options to view and record attendances and absences in the Playground App below:

Viewing Attendance at your Centre

Once you have logged in as a Service, you will be able to see an overview of the room at your centre.Screen_Shot_2021-12-06_at_3.21.50_pm.png

The tiles will display a summary of the attendance information for each room including:

  • how many children are currently signed in
  • how many bookings are expected 
  • how many educators are required 

To make a change, tap to the room you wish to alter first. All changes that can be made to attendances will happen in the Attendance tab, located on the bottom left of the menu.

Playground_Attendance_Overview_.gif

From here, you can also view a summary of children Signed In, Booked In and others who may be signed in with a casual booking based on the booking rules for the room.

Sign In/Out Individual Children

All these actions begin in the Attendance Tab

Signing In Individual Children

  1. Tap the "Attendances" icon in the bottom menu bar
  2. Tap "+" next to the child that is booked in or signed out
  3. Make changes to the time and add notes as necessary
  4. Tap "Save"
  5. Click the child to view the event

Playground_ISngle_SIgn_In.gif

Recording an Individual Absence

  1. Tap on the “+” next to a booked in child
  2. Select Mark Absent
  3. Make changes to the time and add notes as necessary
  4. Tap "Save"
  5. Click the child to view the event

Playground_Single_Absence.gif

Signing Out Individual Children

  1. Tap the "Attendances" icon in the bottom menu bar
  2. Tap "+" next to the child that is signed in
  3. Make changes to the time and add notes as necessary
  4. Tap "Save"
  5. Click the child to view the event

Playground_Single_Sign_Out.gif

 

Sign In/Out In Bulk

To enable bulk attendances, first enable the feature in your services App Settings in Office. Bulk Attendances can be enabled by your administrator through Office under Settings > Service Settings > App Settings.

This allows staff to sign-in/out an entire room or group of children, make notes and set the time with just a few taps. All these actions begin in the Attendance Tab.

Signing In Children in Bulk

  1. Tap the "Attendances" icon in the bottom menu bar
  2. Tap "+" next to the children that are booked in or signed out
  3. Make changes to the time and add notes as necessary
  4. Tap "Save"
  5. Click the individual child to view the event

Playground_Bulk_Sign_In.gif

Recording Absences in Bulk

  1. Tap on the “+” next to the booked in children
  2. Select Mark Absent
  3. Make changes to the time and add notes as necessary
  4. Tap "Save"
  5. Click the individual child to view the event

Playground_Bulk_Absence.gif

Signing Out Children in Bulk

  1. Tap the "Attendances" icon in the bottom menu bar
  2. Tap "+" next to the children that are signed in
  3. Make changes to the time and add notes as necessary
  4. Tap "Save"
  5. Click the individual child to view the event

Playground_Bulk_Sign_Out.gif

 

View Past Attendances + Absences
  1. Tap the "Attendances" icon in the bottom menu bar
  2. Tap the Child Name
  3. View past attendances by changing the date field - This will default to "Today"

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Please Note:

Any records or changes made to attendance and absences in Playground App, can also be seen in Office. For information on how to view attendance and absence information in Office, click here.