Playground App: Recording Attendances + Absences

Playground App has multiple options to sign children in, out and mark them as absent, as well as notify families of changes to attendance within their Home App. Educators can also make notes on these events as well as check in with Office to view these changes and updates.

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Check out your options to view and record attendances and absences in the Playground App below:

Viewing Attendance at your Centre

Once you have logged in as a Service, you will be able to see an overview of the room at your centre.Screen_Shot_2021-12-06_at_3.21.50_pm.png

The tiles will display a summary of the attendance information for each room including:

  • how many children are currently signed in
  • how many bookings are expected 
  • how many educators are required 

To make a change, tap to the room you wish to alter first. All changes that can be made to attendances will happen in the Attendance tab, located on the bottom left of the menu.

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From here, you can also view a summary of children Signed In, Booked In and others who may be signed in with a casual booking based on the booking rules for the room.

Sign In/Out Individual Children

All these actions begin in the Attendance Tab

Child Sign In

  1. Tap the "Attendances" icon in the bottom menu bar
  2. Tap "+" next to the child that is booked in or signed out
  3. Make changes to the time and add notes as necessary
  4. Tap "Save"
  5. Click the child to view the event

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Child Absent

  1. Tap on the “+” next to a booked in child
  2. Select Mark Absent
  3. Make changes to the time and add notes as necessary
  4. Tap "Save"
  5. Click the child to view the event

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Child Sign Out

  1. Tap the "Attendances" icon in the bottom menu bar
  2. Tap "+" next to the child that is signed in
  3. Make changes to the time and add notes as necessary
  4. Tap "Save"
  5. Click the child to view the event

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Sign In/Out In Bulk

Bulk Attendances can be enabled from within Office. This allows staff to sign-in/out an entire room or group of children and set the time of sign-in/out with just a few taps.

To enable bulk attendances, first enable the feature in your services App Settings in Office. (Service Settings > App Settings)

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From the Playground App, educators will now be able to ‘select all’, or multiple children, for a given session time and sign them in/out.

 

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We have also enabled the option to edit the time of sign-in/out in the attendance review screen before submitting the attendance record. This allows for sign in/out times to be backdated where required.

 

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Recording Notes on Attendance + Absence Events

Attendance and absence notes allow educators to record notes on attendance and absence events they create in Playground App, which can then be viewed in Office.

  1. Tap into your room of choice and log in with your educator credentials.

  2. Navigate to the Attendance tab.

  3. Tap a booked-in child to show the attendance event popup and select sign-in or absence event.

  4. Enter your note in the text field below the “sign-in” and “mark absent” selection.

  5. Tap save.

You can also leave a note on the sign-out event of signed-in children using the same procedure as above.

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Viewing Notes on Attendance + Absence Events
  1. Tap into your room of choice and log in with your educator credentials.

  2. Navigate to the Attendance tab.

  3. Tap a child within the “Signed In” or “Booked In” list. (Children in the “Others” list will not have any attendance or absent events logged.)

  4. Within the child’s profile, you can see any attendance or absent events with notes lodged against them as signified by a comment icon next to the event. Tap the event to open the note view.

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View Past Attendances + Absences

  1. Tap the "Attendances" icon in the bottom menu bar
  2. Tap the Child Name
  3. View past attendances by changing the date field which defaults to "Today"

 

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Please Note:

Any records or changes made to attendance and absences in Playground App, can also be seen in Office. For information on how to view attendance and absence information in Office, click here.