If you have already created a certificate in relation to a child at risk at your service for 6 weeks, you can make an application to Services Australia for a determination in relation to additional periods.
The application must be accompanied by evidence that supports the your view that the child continues to be ‘at risk’. Where you anticipate that the child will continue to be ‘at risk’, it is recommended that you apply for a determination at the earliest occasion to ensure continuity of payment.
Once you have created a certificate in relation to the child at a service for six weeks in any 12-month period, you can make an application to Services Australia for a determination in relation to additional periods.
The application must be accompanied by evidence that supports your view that the child continues to be ‘at risk’. Where you anticipate that a child will continue to be ‘at risk’, it is recommended that they apply for a determination at the earliest occasion to ensure continuity of payment.
If the child continues to be ‘at risk’ after the initial determination then, to avoid delays in payment, you need to lodge another determination application to Services Australia before the previous one has ceased. Please note that evidence needs to be dated less than six months old from the commencement date of a determination.
An application for a determination must include the following information:
- the first and last name of the child the determination is applied for
- the dates you are asking the determination to be made for
- the period the child is likely to be ‘at risk’
- the type of neglect or abuse that results in the child being ‘at risk’ (this information not required when the child is receiving care under relevant state/territory law)
- evidence to support the application
Any supporting evidence should not be more than six months old. This is to ensure any information and statements made in the evidence are current and up-to-date; consequently, a new letter of support will be sought every six months.
Any evidence provided must:
- clearly identify the child it relates to
- state the name and contact details of the organisation responsible for the document
- state the date the evidence was given.
Where the evidence is a letter, a statement, an email or similar, it must also clearly state:
- the name of the person giving the evidence
- the person’s title and/or position in the organisation.
Six months also applies to currency of evidence for children in need of care and protection under state or territory law and subject to a long term care placement. These documents need to show:
- the child’s name (or children’s names)
- name/s of the carer/s that the child has been placed with
- indicate the period the child is likely to be ‘at risk’.
A service is able to lodge a determination application for up to 52 weeks in length in the event that the child is under a long term protection order. All other determination applications are for periods between 1-13 weeks.
A determination must be made for full weeks and each week for which the determination has effect must include at least one day when the child is ‘at risk’. The day the determination takes effect must be a Monday. You may request that the determination be backdated up to 28 days prior to the date of application or up to 13 weeks in exceptional circumstances.
Where a child is on a long term protection order, including those in formal foster or formal kinship care, an ACCS determination can be in place from 1‑52 weeks.
You must ensure you have selected the correct dates before submitting the application. Where the determination follows a certificate for a child, the commencement date of the determination should be in line with the end date of the certificate to avoid any gaps in ACCS.
Where incorrect dates have been entered for a determination, you can only alter the end date to shorten the duration of the determination. You can submit a new determination to cover the gap period if it is still within the 28 day period (or 13 weeks in exceptional circumstances).
1. Go to Child Care Subsidy > Government Enrolments > Find the Child
2. Click + ACCS Actions > New Determination
3. Enter the Start Date. This will need to be a Monday and can be backdated up to 28 days. In exceptional circumstances, this can be backdated up to 13 weeks and in long term protection orders, 52 weeks.
4. Select the risk reason which apply to the certificate, you can select more than one.
You will also need to input the indicative risk to date. This date should match the length of the determination in weeks, entered in step 3.
5. If you have received your evidence, you can upload the documents at this stage if they meet the following criteria:
- You have the evidence saved and accessible on your desktop
- You have 2/3 copies of the same document, with different names
- The document is saved as a PDF, PNG, JPG or TIFF file type'
6. Once uploaded, select the following options from the left hand side drop down menu, selecting the third option if applying under exceptional circumstances:
7. Enter the details of the Person or State/Territory Body providing evidence
8. Enter the State or Territory Details, selecting a body type from the drop down menu.
9. Use the tick box to select if you were notified by a third party or if a third party notified you
10. If the 'Create Determination' button turns blue, the certificate is ready to be sent. Click to create your Certificate !
Each application for a determination is assessed and approved if the evidence supports the claims that the child is ‘at risk’ for the purpose of ACCS.
If a determination application is approved, the determination will say APPROVED in Office and list a start date, which must be a Monday not more than 28 days (or up to 13 weeks in exceptional circumstances) before the date the application was made. The determination will also specify the number of weeks for which it is in effect.
For children enrolled under a CWA, while a determination is in effect, the child’s parent/carer is CCS eligible, the higher ACCS subsidy rate is paid. The rate applies to all enrolments of the child at all CCS-approved child care services of all providers.
If a determination application is not approved, you and the parent/carer will receive notice of the decision. A decision (whether favourable or unfavourable) is a reviewable decision.
Notice of the determination is given to those affected by the determination. You are notified of a decision through the status of the application, under Government Enrolments, or the Provider Entry Point. The parent/carer also receives notification of the decision.
Any enquiries relating to adverse determination decisions should be directed to the relevant Department / Agency that made the decision (Department of Education, Skills and Employment for determination decisions that involve a backdated certificate or determination where exceptional circumstances are involved, and Services Australia for any determination application that does not involve an exceptional circumstance backdating request).
Xplor does not receive information on why applications may have been rejected.