Office has more than 30 reports available for you to use to extract data from your Office database.
These reports are available to download on your device as a CSV file and can be opened using spreadsheet programs like Microsoft Excel of Google Sheets. These programs make it easier to analyse, format and organise the information in your report so that you can use it effectively.
For this reason, we suggest using a work related email address when setting up Administrator profiles. For more information on setting up and making changes to Administrator profiles, please click here.
Seeing this symbol near a Report below?
We are constantly listening to your feedback and implementing changes and improvements to our reporting functionality in Office. When a report has had changes made or if we have introduced a new type of report, you can find out about this in our Release Notes. We will also let you know of changes by highlighting this report below with the rocket!
Report & Location | Summary & Notes | Format | Sample |
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Attendance Summary (Reports > Attendance > Attendance Summary) |
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Link emailed to Current User | Sample Attendance Summary Report.csv |
Roll Book/Summary (Reports > Attendance > Roll Book) |
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Available for Download | |
Occupancy Utilisation (Reports > Attendance > Occupancy Utilisation) |
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Link emailed to Current User | Sample Occupancy Utilisation Report.csv |
Recurring Bookings (Reports > Attendance > Recurring Bookings)
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Link emailed to Current User | Sample Reoccuring Bookings Report.csv |
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Submissions
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Enrolments
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Available for Download |
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Report & Location | Summary | Format | Sample |
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Available for Download | Sample Parent & Child Details Report.csv |
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Available for Download | Sample Child Emergency Contacts Report.xls |
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Available for Download | Sample Educator Details Report.xls |
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Available for Download | Sample Educator Qualifications Report.xls |
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Sample Parent Transaction Report.csv | |
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Sample Revenue Report.csv | |
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Link emailed to Current User | Sample Debtors at Date Report.csv |
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See this article regarding the relevant use of this report. | Sample Parent Gap Fee Report.csv | |
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This is a locked-period, multi-service CSV report that summarises the following main transaction types from Xplor:
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Report (location) | Summary | Format | Sample |
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Parent Bank Details (Reports > Service Reports > Parent Bank Details > Export) |
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Link emailed to Current User | Sample Parent Bank Details Report.csv |
Wait List (Reports > Service Reports > Wait List) |
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Sample Wait List Report.xls | |
Active Parents Report (Reports > Service Reports > Active Parents Report) |
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Sample Active Parents Report.csv | |
Parent Billing Schedule Report (Reports > Service Reports > Parent Billing Schedule Report)
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Link emailed to Current User | Sample Parent Billing Schedule Report.csv |
Medical Quicklist Report (Reports > Service Reports > Medical Quicklist Report)
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Link emailed to Current User | Sample Medical Quicklist Report.csv |
Re Enrolment Report (Reports > Service Reports > Re Enrolment Report)
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Link emailed to Current User | Sample Re Enrolment Report.csv |
Visitor Log Report (Reports > Service Reports > Wait List Report)
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Link emailed to Current User | Sample Visitor Log Report.csv |
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Birthday List (Dashboard: "Birthday List" widget)
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