Release Notes: 7th June

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Product Updates

Bookings 2.0

To help services offer more flexible and innovative solutions in childcare bookings, Xplor is enhancing our bookings offering to include great new features in Bookings 2.0.

Bookings 2.0 includes many hotly anticipated features, including:

  • Multiple, non-overlapping bookings in a day - useful for creating bus bookings, excursions or kindergarten long-day sessions

  • Casual bookings from sign-in on the Playground Application

  • Booking rules engine for both casual sign-ins and the parent mobile bookings feature

  • The ability to create non-subsidised fees, useful for excursions or bus list bookings

Starting from this week, June 7 and culminating in the final release of Bookings 2.0 on June 28, Xplor will be releasing new features weekly to help services transition to this new feature.

Features & Enhancements

Bookings 2.0 - Booking Rules Engine

The first feature from the upcoming Bookings 2.0 release is the Booking Rules engine.

This screen allows services to configure booking rules that will be used to determine both casual sign-in based bookings (such as those from the hub, Care App and soon the Playground App) and mobile bookings from the Care App.

Booking rules are set at a service level from Setting > Service Settings > Booking Rules.

Booking rules are configured by:

  • Selecting a min and max sign-in time (for casual attendance bookings) to apply the rule to

  • Selecting a min and max child age group to apply the rule to

  • Selecting a day or group of days to apply the rule to

  • Setting a room to apply to the booking that is created

  • Setting a fee to apply to the booking that is created

Booking rules are then executed by the system in the order that they appear in the booking rules table.

Xplor suggests that rules are created by shortest bookings to longest bookings, to allow the system to attempt to create many individual bookings before falling back to one long booking.

The hours that apply to the booking that is created are determined by the service’s setting to determine booking times by either room or fees.

The system’s default fallback rule is set to creating a booking using the child’s default room set on the child’s profile with the default fee set on the service.

NOTE: The parent mobile bookings feature will only display bookings defined in the Booking Rules after June 28. If no rules are defined, parents will only be able to book into the system default booking. To continue to provide parents with a variety of available bookings, services will need to define booking rules in Xplor.

NOTE:  Room shuffling for OSHC services will no longer apply after the June 28 release of Bookings 2.0. In order to retain this feature, OSHC services will need to create at least 2 rules, one for BSC and another for ASC sessions. Otherwise, all casual bookings created will be for the system defaults.

Additional Absences

Services can now mark absences on the master roll as a CCS Additional Absence. Bookings marked as an absence with no CCS reason provided will be submitted as a standard absence. Bookings which have a CCS reason attached will be submitted to the government as an “Additional Absence”.

Please note, the government may require you to produce evidence of an additional absence in line with the reason provided.  Evidence cannot be submitted to the government when flagging an absence and instead must be stored by the service.

Parent Statements

Parents can now view their financial statement on home.myxplor.com. Home Web now contains parent statements and CWAs. Additional functionality will be added to the Home platform in the coming weeks.

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