Enrolment Records in Office: Compliance Requirements

Under the Department of Education and Training's enrolment record requirements (set out under the Education and Care Services National Law Act 2010 (National Law), the Education and Care Services National Regulations 2011 (National Regulations)), childcare centres must maintain enrolment records for every child enrolled at their service.

This list shows the details required to be held in a child's enrolment record by law.

The online digital enrolment link allows all requisite child and family details to be entered directly into a child's profile by their parent/guardian upon enrolment. This profile serves as a cloud-based enrolment record that can be accessed by any computer. A copy of the enrolment form is also attached to the profile of each child created via the enrolment link.

What if a child is created via Office by the administrator or migrated from another software?

Even if a child is not created via the enrolment link, the child's profile serves as the legally required enrolment record. By law these records must be stored until the end of 3 years after the last date on which a child attended care. In Office enrolment records are maintained for inactive children so that they are always accessible if need be.