The CCS Payments Report shows CCS payment amounts from the government from a selected period of time.
This can be found under 'Reports' > 'CCS Reports' >'+ Select a Report' > 'Provider-Level CCS' OR 'Service Level CCS' > + Select a Report > 'CCS payments' report > Generate.
Please note:
- Some children may have multiple payment entries for the week if there has been a recalculation in subsidy.
- It is possible for payment amounts to be a negative value (e.g. -$50.54). This means that the government has clawed back CCS payments.
- Some reasons in CCS recalculation can be due to
- Variance in submissions
- Cessation of care (CCS will be clawed back if a child is absent on last day)
- Change in parent entitlements
- Initial over or under payment
- If the parent has any concerns about payments, please direct parents to contact Centrelink for more information
Excel Tips
- Use the keyboard shortcut 'Ctrl + F' or 'Command + F' (on Apple computers) to search for CCS payments relating to a specific child
- Select the entire "Amount" column > Formulas > AutoSum to find the total amount paid for the week
- Select row 1 > Sort & Filter > Filter
- This will generate drop down menus next to the title of each column. You can choose to filter each column.
Service-Level CCS vs Provider-Level CCS
Service-Level CCS
- Generates reports at a singular service level
- This can be accessed by an 'Administrator' user who has permission to view this
- Can only be viewed on a weekly basis
Provider-Level CCS
- Generates reports at the entire provider level
- This is for providers who may own multiple services
- This can only be accessed with the 'Provider' credentials
- Can be viewed from any date range selected
Breakdown of Report
| Column | Meaning |
| A - Service | Name of your service |
| B - Service ID | CCS Service ID |
| C - Clearing number | Reference number for payment |
| D - Week Start | Week that the CCS payment relates to |
| E - Date Paid | Actual date CCS was paid |
| F - Enrolment ID | Child's CCS enrolment ID |
| G - Account | Parent/guardian the CCS enrolment is under (primary carer of child) |
| H - Account ID | Parent account Xplor ID |
| I - Child name | Name of child |
| J - Child ID | Child account Xplor ID |
| K - Main Transaction Code | Government classifies payments according to main/sub transaction codes |
| L - Sub Transaction Code | Government classifies payments according to main/sub transaction codes |
| M - GST Code | GST Code |
| N - Amount | Amount of CCS payment. A positive value indicates a payment, a negative value indicates the government has clawed CCS back |
| O - Financial Year |
Financial year the CCS payment was made |