CCS: Estimates, Actuals and Payments

The process of the government paying CCS to your service comes in three stages:

  • Estimates;

  • Actuals;

  • Payments.

Please read the below information to understand why these amounts are generated, what they look like and where they are reflected in Xplor:

1. Estimates

  • These are approximations based on the entitlement information we received from the government and the bookings placed in the Master Roll. 
  • Estimates appear in italics, bold, and underlined font.
  • You see estimates on the Master Roll for current and future weeks. They also appear on parent statements as 'Daily CCS estimate' for bookings you haven't been paid subsidy for yet.

2. Actuals

  • Actuals are promised payments from the government. When we submit attendances to the government, they return to us with actuals. Actuals are subject to change depending on the governments final calculations.
  • They appear in plain font. They are not bold, underlined or italic.
  • They are found on the Master Roll for submitted attendances. Attendances that have been submitted say "Processed"  in the submission status on the Master Roll. 
  • Under CCMS, the 'promises' matched the payments made by the government, however, in CCS actuals no longer match payments. This is why the Master Roll isn't reliable at the moment. We are looking to reflect payments rather than actuals in the future.

3. Payments

  • Payments are the final amounts paid by the government. On the Wednesday after submissions on a Friday, the government pays your service the final subsidy payments for eligible children.
  • This information is available in the CCS Payments report. To find this go to Reports > CCS Reports > Select 'CCS Payments' report > Select week you would like to generate > Generate > This will appear as an excel spreadsheet > You may look for a particular child name in the Child Name column to see how much they were paid.
  • These also appear on parent statements as 'Weekly CCS subsidy' once you have received the money. These appear as a bulk payment at the start of the week and cover all subsidy paid for that week.