Release Notes: 3rd August 2018

Dear Services,

We have some exciting announcements, features and improvements to share with our services.

Remember to stay subscribed to these emails to ensure you receive the latest updates on new features in Xplor. 

CCS/CCMS Updates

ISS Case Claims

ISS Case Claim functionality is still unavailable within Xplor due to a government REST API error.

Xplor has been in contact with the government regarding the inability for Xplor customers to submit ISS Case Claims and the government has been unable to provide a timeframe for a resolution.

Xplor will be updating all services when the government has responded with a timeframe for resolution on ISS.

CCMS Resubmissions

CCMS attendance cancellation and resubmission functionality is still unavailable within Xplor due to a government interface error.

Currently, all CCMS attendance cancellations are met with the following error "Attendance cancellation for CCB Approval not permitted".

Xplor has been in contact with the government regarding the inability for Xplor customers to cancel or resubmit CCMS attendances and the government has been unable to provide a timeframe for a resolution.

Xplor will be updating all services when the government has responded with a timeframe for resolution on CCMS.

Xplor Reminders 

Child Care Provider Handbook

Xplor would like to remind all services of the government's Child Care Provider Handbook, available online as a PDF document.

The Child Care Provider Handbook is a guide to the requirements and responsibilities of child care providers and services that are approved under Family Assistance Law.

A link access to the Handbook is available here.

This Week's Updates

Aged Debtor Report

Xplor has noticed some data inconsistencies within the aged debtor report for VAC, ASC and BSC debt, since these have been rolled into a single OSHC enrolment under CCS.

This week these issues have been corrected, and debtors will now display correctly for both old 'split' enrolments and new 'combined' enrolments.

Please Note: The Aged Debtors report currently takes a while to download, please be patient and allow the report to run after pressing the download button. If you are generating for multiple services, try selecting fewer services.

The Xplor team is working on a fix to make this report generate more quickly.

 

Parent Transaction Report Enhancements

This week Xplor updated the parent transaction report to include an additional date column, to help services better identify when a transaction occurred.

Services will now see the following two date columns:

  • Actual Date: The date that the transaction actually took place, i.e., when the money was inserted into the system.
  • Receipt Date: The date that the user applied (receipted) the transaction to, i.e., in the past if the transaction is backdated.
 

FDC Session Fees Bug

Xplor noticed that an issue occurred where some session fees that were being submitted as part of the CCS session report for FDC services were overstated.

Xplor has since corrected this issue and is now correctly reporting CCS session fees for FDC services.

Xplor further automatically resubmitted all sessions for the weeks of July 2, July 9, July 16 and July 23 with corrected fee amounts.

Session Hours on Master Roll

From today, services may notice that the Master Roll has some additional information in the way of Session Hours.

Xplor has exposed this information to help services better identify the hours that are being submitted to the government on Session Reports.

Many services may also want to change the time on sessions that are being submitted to the government and shown to parents on statements.

To do this, first modify the Room or Fee (depending on submission type) associated with the session you would like to modify, then press the 'Update Bookings' Button located next to the 'Update Accounts' button.

Please Note: You may also need to press the update accounts button to update the hours on parent statements (this process also occurs automatically after some time).

Upcoming Releases 

Attendance Summary Report

There are currently some inconsistencies within the Attendance Summary Report's attendance data. The Xplor team is working to resolve this in a hotfix.

CCS Enhancements

The Xplor team is working hard to bring new CCS features to Xplor. Keep your eyes on our release notes for upcoming changes to CCS.

Users and Permissions

Xplor has some upcoming updates to users and permissions which will help users with multiple accounts better manage their Xplor login process.

Fees and Bookings

Upcoming changes to fees and bookings include better support for hourly session models, managing attendance and multiple sessions in one day.

 

Xplor Team

Email Us: support@myxplor.com

Check Out: CCS Resource Centre for CCS tips or register for our daily webinars.