NOTE: Only recurring payments that use bank transfers as the payment methods can be imported.
Prerequisite for importing recurring payments.
Parent data must be imported (or updated) as we require a valid debtor to be associated the each recurring payments.
How to import recurring payments
- Log In Xplor Schools.
- Navigation to FINANCE and RECURRING PAYMENTS
- In the top right click of the screen, on the IMPORT button.
- Download the template, as it will give you the exact structure that is required to import your recurring payments.
| Column name | Description | Format |
| ext_ref | required - External ID held in the SMS that is unique identifier for the parent. | |
| debtor_ref | required - Debtor ID or customer reference/Number held within the SMS that relates to an Debtor Account | |
| bsb | required - The settlement account's BSB number | |
| account_number | required - The settlement account's bank account number | |
| account_name | required - The settlement account's bank account name | |
| start_date | required - The first possible date of an instalment | YYYY-MM-DD 2018-06-20 |
| end_date | required - The last possible date of an instalment | YYYY-MM-DD 2018-06-20 |
| frequency | required - The frequency of each instalment. e.g. weekly, fortnightly, monthly, quarterly | weekly fortnightly monthly quarterly |
| amount | required - The total balance left that is owning. |
- Click "Choose File" and select the file you would like to upload.
- Click on "IMPORT"
- If successful, you should see how many records have been imported in green.
- To verify the import, please click on Recurring Payment in the left column, and see all recurring payments in Xplor.
- If errors occur, please address them where possible.
- If there are errors you can't resolve, please contact [email protected]