Inclusion Support Subsidy (ISS) Setup and Case Claims

Overview:

  • To set up Inclusion Support (IS) with Xplor, please contact Xplor support and provide us with following information:
    (1) CCMS Username (e.g. CCMS_1_12ABCD)
    (2) CCMS Password (e.g 1ab23!cdef)
    (3) Authorized Person First Name
    (4) Authorized Person Last Name
    (5) Authorized Person ID (10 digit number)
  • Go to Child Care Subsidy > IS Case Claims to view available cases
  • Submit claims the following week through Xplor (you can only submit for previous weeks)
  • Withdraw any claims if necessary
  • NOTE: Any rejected or inactive case claims should be queried with your IS agency. 

 

IS Set Up
  1.  If your service has existed under CCMS then you should be able to call the CCS Helpdesk to obtain your credentials (skip step 2 if this is the case).
  2. If you have never had CCMS details set up, send an email to inclusionsupportportalhelpdesk@education.gov.au asking for credentials to be provided. In the e-mail include your CCS service ID, service name, authorised person name. 
  3. Obtain reference number from their help desk.
  4. Call IS Helpdesk and quote reference number, and they will provide you with the correct credentials.
  5. Contact Xplor support and e-mail the following details to support@myxplor.com titled "ISS Set-up"
    (1) CCMS Username: (e.g. CCMS_1_12ABCD)
    (2) CCMS Password: (e.g 1ab23!cdef)
    (3) Authorized Person First Name:
    (4) Authorized Person Last Name:
    (5) Authorized Person ID: (10 digit number)
  6. Xplor will notify you once this has been completed. Please allow up to 24 hours for claims to appear. 
View Open IS Cases 

Screen_Shot_2019-09-10_at_9.12.23_AM.png

  • Allow up to 24 hours to be able to see active claims after set up. If this does not update after 24 hours, contact your IS agency to query this.
  • Navigate to "Child Care Subsidy" > "IS Case claims" > You will see your open IS cases on the left of the screen. 
  • You can only submit claims for previous weeks.
  • Click the arrow to view previous weeks using the "< Prev" button to see previous weeks.
Submit a new IS Case Claim
  1. Navigate to "Child Care Subsidy" > "IS Case Claims" > Go to the previous week date > Click "New ISS case claim" Screen_Shot_2019-09-10_at_9.17.09_AM.png

  2. Specify a service provision (i.e. Face-to-Face or Non Face-to-Face) and a payment type (i.e. Subsidy-Centre Based Care).
    Screen_Shot_2019-09-10_at_9.48.36_AM.png
  3. You can add an educator and their hours by using the "+" button under the relevant days. Educators can be added through Xplor under "Profiles > Educators". Screen_Shot_2019-09-10_at_9.49.20_AM.png
  4. If you add a session in error you can click the "Remove Session" button at the base of the session box.
  5. Tick the box next to the relevant children's name under "Select a child"Screen_Shot_2019-09-10_at_9.54.34_AM.png
  6. Tick the 'Educator Disclaimer' that is required and then press "Create ISS Case Claim".Screen_Shot_2019-09-10_at_9.54.44_AM.png
  7. This will show as a submitted/processed claim under that week date, after you have created the claim.  Screen_Shot_2019-09-10_at_9.57.34_AM.png
Withdraw an IS Case Claim

If for any reason you need to withdraw a claim, press the Withdraw ISS Case Claim button on the top right corner of the claim. This will withdraw the claim immediately.

Screen_Shot_2019-09-10_at_9.57.34_AM.png

 

 

 

Troubleshooting IS Case Claims Error

Authorised Person Id supplied does not exist in list of All Personnel for the CCB Approval

This is an error message we receive from the government which means one of the following two things: 

1. The authorised person recorded is not acauthorised person. Please contact to confirm who the current authorised person is. 

2. The educator submitted in the claim is not authorised. Please make sure the educators personnel ID has been recorded on the educators profile. Please speak to your agency to confirm this.