Reading Parent Statements: Transaction Items

The Transactions shows a detailed view of all charges and credits that have occurred on the parent statement. This will always show the most live and up to date version of the statement and therefore should be used to explain or understand any account balances.

The following page will run through common line items seen on a parent statement and explain their components.

 

Daily Fee

This is a summary of information regarding one session of childcare the child has attended. It includes the following information:

  • "Date" - the date of the session
  • "Description" the type of fee plus the child who the session is assigned to
  • "Daily Fee" - the fee incurred for that day in total. Please note: the name "daily fee" just means that is the fee incurred for that day and does not specify the fee type. These are the fees agreed to on the CWA. This name may be subject to change in future weeks as we further develop the statements.
  • "Hours" - the length (in hours) of the session
  • "Balance" - an overall running balance following the addition of the daily fee
Receipt

If a payment is manually added by an administrator it will appear as a 'receipt'. This includes direct debits, EFTPOS, cash and cheque payments.

  • "Date" - the date the payment was applied 
  • "Receipt #" - a receipt reference number for the payment that has been added
  • text following receipt number - This is manually entered by the admin entering the payment.
  • "$ amount" - the amount that has been paid
  • "Balance" - an overall running balance following the addition of the daily fee
Refund

If a payment is reversed by an administrator, it will appear on the statement as a refund.

  • "Date" - the date the refund was applied 
  • "Receipt #" - refers to the payment receipt that is getting refunded
  • text following receipt number - This is manually entered by the admin entering the receipt.
  • "$ amount" - the amount being refunded
  • "Balance" - an overall running balance following the addition of the daily fee
Weekly CCS Subsidy and Daily CCS Estimate

These refer to Child Care Subsidy. Weekly CCS Subsidy is when a payment has been received by the government. Daily CCS Estimate is purely an estimate of an anticipated payment of subsidy. To understand the difference, please visit this support article: CCS: Estimates versus Payments