Office Web: Profiles (Child)- Enrolment details

Each service is encouraged to set the a child's enrolment details as soon as the child is created in Xplor to avoid enrolment or submission delays.

 

Here is how you can ensure the enrolment details are set up correctly:

Go to Profiles > Children > Select Child > Enrolment Details section

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In this section please fill in the below details:

Child CRN 

  • As saved in MyGov for the child
  • Omit any spaces

Child DOB

  • As saved in MyGov for the child

Enrolment Start Date

  • If a child is waitlisted, the Enrolment Start Date is the date the child will automatically switched over to Active (and the Parent/Guardian will automatically receive a login password if they have an email saved in their profile)
  • Bookings cannot be created before the enrolment start date

Enrolment End Date

  • If a child is Active, the Enrolment End Date is the date the child will automatically switch to Inactive
  • Bookings cannot be created after the Enrolment End Date
  • Automatically defaults to 1/1/2050 if a different date isn't set

Room Name

  • Please select a default Room for the child to be enrolled in
  • Bookings can still be created for the child in other rooms

Multi Child (siblings)

  • The number of siblings the child has in approved care, even if not in the same service or provider

Status

  • Waitlisted: child has not yet enrolled or has completed the enrolment form but not yet started
  • Active: child will appear on the Master Roll
  • Inactive: child is archived
  • Note the only Active children count to the Active Families total for billing purposes

 

The only other enrolment details that could impact a child's enrolment are:

Parent DOB

  • As saved in MyGov for the child

Parent CRN

  • As saved in MyGov for the child
  • Omit any spaces

 

Be sure to Save after updating any settings at the bottom of the page.