Master Roll

The Master Roll is a convenient place to access important information about a child's account that you’re likely to use on a daily basis including gap fees, session fees, CCS estimates, attendances, health and contact information.

View our interactive guide to the Master Roll

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The Master Roll shows you all the children in a service and their respective bookings for a week. It also displays the total fees based on the number of bookings and the fee type associated with the session. Bookings can be created and viewed in this screen as well, including the associated government enrolment.

Add Single Bookings

For an Individual Child 

Navigate to the Master Roll > Select the + on the day and date for an individual child OR Press 'Add' in the top right hand corner.

  1. Select the room and fee 
  2. Select Add

From here, you can either Submit & Back to Master Roll OR Submit & Add CCS Enrolment.

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Submit & Back to Master Roll will add this change to the Master Roll without making any changes to the child's CCS enrolment. This is a great option to use when the extra day is considered casual and not part of the child's regular, patterned booking.

Submit & Add CCS Enrolment will add this change to the Master Roll as well as generate a new CWA for the child, which the Primary Carer will need to action in their Home App and MyGov. This option is best used if the changes you're making to the Master Roll are going to be part of the child's regular, patterned booking.

To view the CCS enrolment, current status and outstanding parent actions, navigate to Government Enrolments

For Multiple Children

Navigate to Master Roll and select the children you wish to add a booking for using the checkboxes on the left hand side.

  1. Select the Add button to the top right
  2. Under the Single tab select booking Date, Room, Fee

From here, you can either Submit & Back to Master Roll OR Submit & Add CCS Enrolment.

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Submit & Back to Master Roll will add this change to the Master Roll without making any changes to the children's CCS enrolment. This is a great option to use when the extra day is considered casual and not part of the children's regular, patterned booking.

Submit & Add CCS Enrolment will add this change to the Master Roll as well as generate a new CWA for the children, which the Primary Carers will need to action in their Home App and MyGov. This option is best used if the changes you're making to the Master Roll are going to be part of the children's regular, patterned booking. Please be mindful that this option will generate multiple CWAs for multiple children.

To view the CCS enrolment, current status and outstanding parent actions, navigate to Government Enrolments

Add Reccuring Bookings

For an Individual Child 

Navigate to the Master Roll and select the child by ticking the checkbox next to their name

  1. Select Add to the top right > Select Recurring Booking
  2. Select the date range, select the days to book, select the room, select the fee
  3. Select Submit & Add CCS Enrolment

This will create a CWA with the booking and fee information. To view the CCS enrolment, current status and outstanding parent actions, navigate to Government Enrolments

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For Multiple Children

Navigate to Master Roll and select the children you wish to add a booking for using the checkboxes on the left hand side.

  1. Select Add to the top right > Select Recurring Booking
  2. Select the date range, select the days to book, select the room, select the fee
  3. Select Submit & Add CCS Enrolment

This will create a CWA with the booking and fee information for each individual child. To view the CCS enrolments, current statuses and outstanding parent actions, navigate to Government Enrolments

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For more information about the requirements and regulations as they relate to Complying Written Arrangements and CCS Enrolments, please see here.

 

Edit Bookings

For Single Bookings 

  1. Navigate to Master Roll > click the booking you need to edit
  2. Make the edit in this screen and change the room, fee or attendance
  3. Press Submit & Back to Master Roll 

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For Multiple Bookings

  1. Navigate to Master Roll and select the children to have edits made then select the Edit button 
  2. Select the date range to be applied to and select the days to apply to
  3. Select the Edit Operation - Change Room, Change Fee, Change in Attendance
  4. Select Preview
  5. Tick the checkbox for all the sessions
  6. Select Change (bottom right)
  7. Done

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Delete Bookings

Single Bookings

  • Navigate to Master Roll
  • Click on the Booking
  • Press delete to the bottom right of the screen
  • Confirm by selecting delete in the pop up
  • Done

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Multiple Bookings

  1. Navigate to Master Roll
  2. Tick the checkbox of a single child or multiple children (to the left of the child's name)
  3. Select delete button from the top right corner
  4. Through this page select the date range and days to apply
  5. Select delete to the bottom right of this page
  6. Tick the checkbox to the top left to approve all bookings, then select delete bookings to the bottom right
  7. Done

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Marking Rolls
  1. Attendances can be logged through the Master Roll.
  2. On the left-side menu > Master Roll.
  3. Find the child and booking that you wish to add attendances to.
  4. To add an attendance, click the +Add button.

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5.  Fill out a sign in and out time, select the educator and add a note if applicable. You can click the + Add button again if you wish to add any additional attendances.
6.  Click Update.