How do I add/delete an attendance in Office?

Normally, attendances in Office are captured with the digital sign in/out through the Hub or the mobile app.

If you need to manually sign a child in or out, you can do this from the Master Roll. You can add multiple attendances to the same session if required.

How do I add an attendance?

How do I remove an attendance?

How can I see what times a child has attended my service?

How do I add an attendance?

Attendances can be added to a new single booking or an existing single booking.

  1. Log into Office and click on Master Roll
  2. Find the child and booking that you wish to attendances to
  3. To add an attendance, click the +Add button Screen_Shot_2021-07-14_at_10.49.29_am.png
  4. Fill out a sign in and out time, select the educator and add a note if applicable. You can click the + Add button again if you wish to add any additional attendances.
  5. Click Update

How do I remove an attendance?

From the bookings screen, you can click the Remove button to delete the selected sign in and out. Screen_Shot_2021-07-14_at_4.26.31_pm.png

You will receive the following warning message that you will need to acknowledge before proceeding:

Screen_Shot_2021-07-14_at_4.25.23_pm.png

How can I see what times a child has attended my service?

You can view this information by either clicking on the booking, viewing the Attendance History or hovering your cursor over the session on Master Roll as shown in the example below:

Screen_Shot_2021-07-14_at_11.47.30_am.png

 

Some of the attendances have fields that are 'greyed out'. Why is that?

Some fields in Office cannot be updated on a booking. For example, notes from educators in Playground are also read only. This is to keep consistency in the shared data across Office, Playground and Home. 

Admins in Office can remove attendances if required, even if it is created by a parent.